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How to Write an Outbound Telemarketing Script

By Julie Kramme, Sales Executive, Quality Contact Solutions

So, you’ve decided to use outbound calling as part of your sales and/or marketing strategy…You’ve acquired a list of prospects to call, and you know what you want the outcome of those calls to be. Now you need to develop a message for your telemarketing staff to effectively convey on your behalf…You need a telemarketing script. But what does that look like?

What should be included in a telemarketing script?

For some call center agents, a traditional script that tells your agent what you want to say and how you want them to say it, works very well – especially for those new to the game who are still building confidence. The challenge with traditional scripting is that with time and repetition, message delivery can get a bit stale. So, how can we prevent that? Through training and motivation, or course! But that’s not the only way…
 

When to consider eliminating the telemarketing script

The key to ensuring long-term effectiveness of your outbound telemarketing script may actually be to eliminate the “script.” Instead of writing paragraphs for agents to “read”, consider developing an outline or road map that provides directional conversation and key talking points to assist the agent in accomplishing their objective. Doing so, allows the agent to insert their personality, use their own words and build credibility with the prospect.
In my experience, using talking points (no script) works particularly well with lead generation, sales & recruitment calls. But in other scenarios, like market research and survey calls where it’s important to eliminate personal opinions or bias, a traditional script may be necessary. So be open to both methods. Regardless of which approach you take, include the following components to ensure long-term effectiveness of your outbound telemarketing script:

8 components of an outbound telemarketing script

  1. Introduction – When making an outbound call, getting your “foot in the door” can be the biggest hurdle. Utilizing an effective call introduction is key – keep it short and sweet: Who are you? Why are you calling? And why should I listen?
  2. Transition Statements – Be mindful of your prospect’s time and be aware that your call likely interrupted their day. Use transition statements to set expectations and to maintain call control while moving from one phase of the conversation to the next.
  3. Discovery – Learning about your prospect’s needs is the key to winning their business. Take a minute to ask them a few simple questions to learn about what they’re doing today, what they like about it and what they don’t. Use combination of open and close-ended questions to ensure qualification and get your prospect talking so you can build rapport.
  4. Presentation – When presenting an offer, keep it concise. Clearly outline the key details of your proposal – and don’t forget to apply what you learned during the discovery phase of the conversation. Always tie your prospect’s needs back to a feature that provides benefit to the prospect. Verbalizing these value statements are the key to generating interest and buy-in.
  5. Assumptive Close – Be confident in your offering and “act as if”, If you’re setting an appointment, go ahead and ask what time of day works best for your prospect. Or if you’re selling a paid service, ask what method of payment they’d like to use to complete their order today. Until the prospect gives you a reason to believe they’re not interested, always assume a positive outcome.
  6. Confirmation/Recap – Take a moment to confirm your prospect’s contact info and ensure they understand their level of commitment, along with any action items they must take. Then set expectations for next steps. For example, when setting an appointment, let your prospect know that they’ll be getting an email confirmation; and schedule appointments within reasonable time frames to ensure follow-through.
  7. FAQs/Rebuttals – This is probably the most important component of any telemarketing script. Answering questions and overcoming objections is often the most difficult step for any telemarketing agent to master. Always remember that knowledge is power and arm your team with the necessary tools to complete their objective successfully. Anticipate common questions and objections and provide talking points to help agents over these hurdles.
  8. Compliance – Always make sure your telemarketing script includes any language that is legally required, like disclosing that you’re calling on a recorded line. Make this verbiage stand out so that it’s not easily overlooked. Also, carefully consider your wording to avoid sounding too rigid or official early in the conversation, as this can make prospects wary about the call.

Listening skills and a positive attitude make the difference

There are two additional components that are vital to the long-term effectiveness of your telemarketing script…a listening ear and a positive attitude. An agent’s ability to listen to their prospect and stay upbeat has more impact on the long-term success of your program than any scripted component. And let’s face it, in a job full of repetition and rejection, this is no small feat. So, work with other leaders on your team to connect the dots. Because these telemarketing script components, when combined with effective training, motivational leadership, and responsible quality assurance practices are sure make your program a success, now and in the future.
Julie Kramme leads the sales team as Sales Executive for Quality Contact Solutions.